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Find it in Darwin Settings → Scheduling → Calendly Open Scheduling ↗
Darwin’s native Calendly integration shows available times in chat, creates the booking, and checks Calendly’s confirmation. Your visitor gets a calendar invitation from Calendly.

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Before you connect

  • Be an owner or admin of the Darwin workspace.
  • Have access to the Calendly account that will host the meetings.
  • Create an active meeting type in Calendly and configure its availability.
  • For this release, use a single-host event with Google Meet. Darwin’s meeting picker marks unsupported event types as unavailable. Calendly Standard or higher is required for the supported native booking flow.
1

Choose Calendly

Open Settings → Scheduling and select the Calendly card. Only its setup panel is shown.
2

Connect your account

Select Connect Calendly, sign in to the intended Calendly account, and approve the requested permissions. You return to Darwin afterward. Check that the displayed name and email belong to the right host.Connecting an account does not create a meeting or choose its meeting type for you.
3

Choose a meeting type

Select Choose meeting type. Pick the event under Sales meeting, then select Use this meeting.If you have already configured this Calendly connection and are switching back from RevenueHero, select Use Calendly to use the saved meeting type.
4

Confirm the connection

The Calendly card shows Active, and the meeting type shows Used for new bookings. In Meetings, look for Calendly connected and Ready to book.

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Try the experience

Visitors enter their details, select See available times, and choose a time. The final step shows the selected time and invitation email. Select Confirm meeting to book, or use the Change meeting time text link to choose another time. The meeting is not booked until the visitor confirms. Darwin shows You’re booked once Calendly confirms it, with links to reschedule or cancel. Open Test chat from the sidebar and ask to book a meeting. You can try the form with sample times; no real booking or invitation is created. Test activity stays out of analytics and billing. To validate the live connection, coordinate a test appointment with your team through the chat installed on your public website. Confirm it exists in Calendly and appears under Verified meetings in Darwin. A live appointment may count toward usage; the in-app preview does not.

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Change the meeting type or availability

Use Change meeting type in Darwin to select a different supported Calendly event. Change available hours, calendar conflicts, duration, and invitation details in Calendly. Use the RevenueHero card if you want to switch providers. Finish saving the RevenueHero setup to activate it; only one provider handles new meetings.

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Connection needs attention

Select Choose meeting type, pick a supported event, and select Use this meeting. An authenticated Calendly account alone is not a complete booking setup.
Choose Finish connection if shown, or Reconnect to restore account access. Return to Scheduling and check the connection and selected meeting type. If the warning remains, contact support with the workspace and error message.
Read the reason shown beneath the meeting picker. This release supports single-host Google Meet events. Check the event’s active status and availability in Calendly, including connected-calendar conflicts.
Darwin waits for Calendly confirmation before treating an attempt as verified. Check the appointment in Calendly first; do not create another appointment just to clear a pending state. See booking troubleshooting.
Disconnect stops new native bookings and removes the connection’s booking notifications. Existing calendar invitations are not canceled.
Choose a provider → · Connect RevenueHero →